ACES School Age Child Care

School Year 2018-19 Registration:

Afternoon care at at sites are full for the 18-19 School Year. Please contact our office to be added to a waiting list! If you are looking to register for morning care, please fill out the paper registration form below and return it to the ACES Billing Office. 

School Year 2018-19 Registration Form

If you have more than 1 child, please print & complete this page for each additional child. The complete registration form is not required for additional siblings, only page 1. 

A $30 registration fee will be due at the time of registration. Payment can be made in the form of credit, cash or check. Make checks payable to Mankato Community Ed & Rec.

Email: aces@isd77.org
Fax: (507) 387-4770
Mail or Drop Off: 110 Fulton Street, Mankato, MN 56001

Before & After School
For families who are seeking care beyond normal school hours. Before school care opens at 6:30 am and after school care closes at 6:00 pm. Register for before school, after school, or both! There are multiple schedule options available to fit all your care needs.

Please Note!
ACES sites do NOT accept registration forms or payments. All paperwork and payments must be returned to the main ACES billing office at the Lincoln Community Center. 

You may email, fax, or mail paper registration forms in. We STRONGLY advise that you check with our billing office that your form has been received.Registrations submitted after the deadline will have a start date of 2 weeks after the billing office receives your form.  

Data Privacy & Confidentiality
Mankato Area Public Schools Community Education & Recreation (CER) contracts with software providers to securely collect and maintain registration information. Data you provide is used only for the purposes of administering CER programs. This information is considered private and will be kept confidential, between CER and the registered account owner/payer. (Accounts can have multiple owners/payers.)  

Year End Financial Information
The Federal Tax ID number and total tuition paid for the calendar year is available in a PDF document through your online account. This document is available after the 1st of January for the previous tax year. As payment information is considered private and confidential, tax information will only be available to the owner of the account. ACES will not add or remove owners/payers to tax documents.

School Year Fees:
Full Time (Consistent Care Contract)
Before School Fee $6.00/day
After School Fee $8.00/day

Pick Your Days (Variable Care Contract)
Before School Fee $7.00/day
After School Fee $9.00/day

Drop-In Care
Before School Fee $9.00/day
After School Fee $11.00/day

Non-School Day Care
Full Day Fee $31.00/day for 1st child, $26.00/day for additional siblings
Half Day Fee $19.00/day

Non School Day Care:
For ACES families who are seeking care when school is not in session. Care is offered through the ACES program on most non-school days. ACES will be closed on major holidays. Half and full day options are available.

ACES will offer care on the following non school days:
March 8, 22, 25, 26, 27, 28 & 29

ACES Sites and Billing office will be closed on the following non school days: 
April 19
May 27

Registration Dates and Deadlines <--- Click Here!

To cancel non school day care, please contact the ACES Billing Office at (507) 387-5501 or email at aces@isd77.org. Care must be cancelled by the registration deadline in order to receive a refund.

Calendars and payments are always due by the 15th of the month prior. Days added to your calendar after the due date will be charged as DROP IN care. A $15.00 late fee will be added to any calendar or payment received after the 15th deadline. Calendars will not be accepted as of the 1st of the month.  

Please Click on the Monthly Calendar Below:
April 2019
May/June 2019

18-19 Parent Handbook

How do I change my child’s ACES schedule?
There are two different ways that you can submit a contract change. Contract changes must be submitted in writing per the “Contract Change Form” or through your online ACES account. Contract changes require a two week notice that begins from the date we receive the request. There is no charge for the first change; subsequent changes will be assessed a $15 processing fee. 
 
Can my child attend on a day not regularly scheduled? 
Children enrolled in the ACES program can attend on a non scheduled day as long as there is space available. These days will be considered drop in care and charged at the drop in rate. 
 
Is ACES in session on non-school days?
ACES is open on many days when school is not in session. For a full list of non school days, check the School Year tab. Children currently enrolled in the ACES program have the option to register for the non school day activities. If a field trip is planned, all children must attend the field trip. Care will not be provided onsite during field trip events. Parents can register their children for half or full day care. Registration forms will be available approximately 3 to 4 weeks prior to each non school day. To receive a full refund, parents must cancel their registration no later than the posted deadline; registration deadlines are final.
 
How does the ACES program bill families?
ACES bills on a monthly basis and fees are always paid in advance. Invoices are generated and emailed by the 20th of the month prior; payments are due by the 1st of every month. Late accounts will be charged a $15.00 late fee. 
 
How do I get copies of previous monthly invoices/receipts for my Flex Reimbursement Plan?
Copies of all invoices and receipts are available to download through your online account. Paper copies may be requested and picked up from the ACES billing office at the Lincoln Community Center. A year-end statement will be available to families through their online account in January for tax purposes. 
 
Do I need to notify the ACES program if my child will not be attending?
Yes, ACES sites do require notice when a child is not attending. If your child will not be attending because of a scheduled appointment, vacation, or other planned absence, contact the ACES billing office in advance. If your child is ill, text or call and leave a message on the ACES site cell phone. If a child does not arrive at ACES as intended, the site supervisor will:
1. Contact the parents at home and/or at work.
2. Contact the school to see if the child was in attendance.
3. Call the authorities if no one knows the whereabouts of the child. 
Due to the amount of time involved in trying to find children when staff have not been notified of their absence, a $15.00 Finder’s Fee will be assessed. 

What if I am unable to pick up my child by 6:00 pm?
If an emergency delays you and you are unable to pick up your child on time, arrange for an authorized pickup person to pickup your child and call the program staff immediately. 
In the event that your child is still at the program after closing time and we have not heard from you, ACES staff will take the following steps: 
1. Attempt to reach you at home, work or on your cell. 
2. Call the people listed as authorized pick ups.
3. If you are more than 30 minutes late, the police will be contacted for assistance. 
A late fee of $1.00 per minute will be charged to your account. Continued late pickups may result in removal from the program. 
 
What happens in the event of Severe Weather/School Closings?
During Non School Days & the Summer Session:
The Community Education & Recreation Director is the defining authority in the event of severe weather/school closings. During offsite field trips, travel decisions will be made at the discretion of the ACES Program Coordinator and the bus company/drivers. Staff will contact parents regarding closings due to inclement weather. Postings will also be made on the Community Education & Recreation website and Facebook page. 
During the School Year Session:
If Mankato Area Public Schools… 

• delay the school day start time, morning ACES will be closed
• dismiss early, afternoon ACES will be closed 
• close for the entire day, ACES will be closed completely

Refunds will be issued within 10 business days in the form of an account credit to those who attended on these days. 
 
How old does my child have to be to attend the ACES program?
During the school year session children who are attending grades K-5 may register for the ACES program. During the summer session, children who are entering Kindergarten may register for Little ACES. Children 1st-5th grade may register for the ACES program. Children entering 6th-8th grade may register for the Connections program.
 
When does my child need to wear an ACES t-shirt?
During the school year session—if your child is registered for a non school day field trip, the program will provide your child with an ACES t-shirt to wear during the offsite field trip. 
During the summer session—Children are required to wear field trip t-shirts on days they will be offsite. Parents may purchase t-shirts at the time of registration for $7.00 per shirt. The ACES program puts in a mass t-shirt order one month prior to the summer session. Rental t-shirts will be given to children who do not wear a field trip t-shirt on field trip days; a $5.00 rental fee will be assessed to your account at the end of each week.  

Am I able to switch around my regular scheduled days?
No. If your child does not need to attend on a scheduled day and you know more than 5 business days in advance, you may request a vacation day. Vacation days must be submitted in writing per our vacation request form located on the Mankato Community Ed website. If your child needs to attend on a non scheduled day, they may do so as long as there is space available; the day will be charged at the drop in rate.

• Monday-Friday: 8AM-4:30PM

• Monday-Thursday 8AM-4:30PM
• Friday: 7:30AM-4:00PM